Business Integration Software

business integration softwareWe understand that companies have multiple systems which perform a wide range of tasks. These systems are extremely important and often essential to the core functions of your business. Whether it’s an accounting package, an estimating system, an order entry system, design software or any other software which holds key data for your business, in most cases you can benefit greatly by integrating your system(s).

What does this mean?

Business Integration Software is a program that simply connects two unconnected systems. Taking data from one system and passing it to another system and vice versa. There are various levels and complexity of integrations, complete with business rules, logic and translations, but the goals are generally the same; error reduction and efficiency improvement.

Allowing the system to take data from one system, perform a function or set of functions on it and deliver it to another system takes a human out of the process. Since business integration software systems don’t make typo’s or have “bad days” errors made in re-keying information from one system to another disappear. Or, in the case that a mathematical equation is part of the translation of data, integral software systems are accurate 100% of the time. This, of course, assumes that the setup of the integration (performed by humans) was done correctly. So, let’s assume that your accounting department each day takes hard copies of Purchase Orders printed from the Purchasing System and keys the Account Number, Total, Vendor and PO number into the Accounting System. That gives the data entry person four fields for each PO to make a mistake. Although we all have great employees and they’re probably accurate 99% of the time, it would be tough to enter hundreds or thousands of fields weekly and never make a mistake. With business integration software, the system does not make mistakes, it carries out functions in the manner it was configured.

Not only will business integration software reduce errors, it will dramatically improve efficiency. If your disparate systems require input of data from one system to the other, manually, your biggest reason to integrate is the improvement in efficiency and either reduction of cost or capacity growth. In the example above, we looked at the potential for error reduction when taking PO’s and manually entering them into an accounting system. In this same example, there is a lot that must take place before the data entry even starts. A hard copy of a purchase order must be hand delivered, emailed or possibly is even automatically emailed, to the accounting department. After the PO is received, whether hard copy or email, the individual entering the data has to open the software and/or navigate to the correct screen. Once there, he/she will spend time entering the data. Not only does this take time, data entry is typically not valuable time. Taking data from a report, electronic PO or spreadsheet does not add value to the organization or the individual. This is already data that exists in an electronic format, why not transfer this data fractions of a second?

Hone In Systems can help you design and implement business integration software  to reduce errors, improve efficiencies and most importantly increase profits.

Although we’ve worked with a wide range of business systems, purchasing systems, CAD software and ERP solutions, there are a bunch we have never worked with. This doesn’t stop us, though. Since most systems have a back-end database we’re familiar with, we can quickly get up-to-speed with your system by reading technical documentation about the system configuration. Odds are, it’s a system we can support and help to provide integration with. Although many companies use the same software, most use it differently. That is to say, most will have different business processes relating to the software; whether it’s inside the software or activities performed outside of the software. So, while we can very quickly determine whether we can access the database and tables to setup the technical part of the business integration software, we will need to learn more about your business processes and data flow before affirming that the integration will be successful.

In addition, integrating from on-premise software to cloud based system has unique challenges, most of which can be overcome. With the growth and direction of major software companies toward cloud based software, or SaaS, we continue to stay in-tune with what is possible for these types of integrations. Web services offer a wide range of options for many of the solutions we encounter and we can offer other, custom options, should your software not offer a web services component.

Although we specialize in custom integrations, we also offer connectors and off-the-shelf business integration software for:

  • Microsoft Dynamics CRM
  • Microsoft Dynamic GP
  • Freshbooks
  • ODBC Data Source
  • Excel
  • Quickbooks Online
  • HRMS Gen 2 > (Epicor for Packaging)